Dear Information Governance Team,

Thank you for your response dated 10 March 2026 (ref: FOI-7571) and the attached documents.

I have reviewed the materials provided and have four points to raise.

1. Gap in schedule — EOTAS, home tuition and alternative provision (Question 1(e))

Neither the Education and Skills Retention Schedule 2016 nor the Finance Retention Schedule contains a specific entry for EOTAS, home tuition, alternative provision placement records, or commissioning referrals. These categories were explicitly included in my original request.

Please confirm whether a specific retention period exists for these record types and, if so, provide it along with the trigger point. If they are captured under an existing class in the schedules provided, please identify the relevant entry. If no documented retention period exists for these categories, please confirm that explicitly.

2. Draft status of Education and Skills schedule

The Education and Skills Retention Schedule provided is marked 'Version 2.2 Draft'. Please confirm whether this is the operative version currently in force, or whether a finalised version exists. If a finalised version exists, please provide it.

3. Question 2 — Finance schedule version history

Your response states that previous versions of the retention schedules are no longer held. However, the document control sheet within the Finance Retention Schedule provided shows that version 2.0 was issued in June 2011 and version 2.1 in November 2014, both falling within the period covered by my request (1 January 2010 to 31 December 2014).

Please clarify: were these earlier versions searched for, and if so, what was the outcome of that search? If they have been destroyed, please confirm when and in what circumstances.

4. Disposal process and audit trail (Question 3)

Your response directed me to the Records Management Policy and Data Protection Policy for questions on disposal. I have reviewed both documents. Neither answers the specific questions asked, which were:

a) who authorises disposal of education records;
b) what audit trail is kept (destruction logs, certificates of destruction);
c) whether third-party shredding or disposal contractors are used, and how compliance with those contracts is evidenced.

The Records Management Policy notes that a disposal register should be kept but does not specify the authorisation process or contractor arrangements. Please provide the recorded information that answers these three points specifically for education records, or confirm that no such recorded information exists.

Yours faithfully,
Jamie Halliday